| Time to course date | Action | Who |
| >14 weeks | Set course dates and location | Coord./EduCom/CM |
| 14 weeks | Fill out course template for BioSB website | Coord. |
| Course announcements: website, newsletter, LinkedIn | CM |
| Inform students who are on the pre-registration list | CM |
| Discuss promotion of the course | Coord./CM |
| Promote course in your professional network (and repeat regularly!) | Coord. |
| 8 weeks | End of early bird discount | CM |
| Inform coordinator on number of participants | CM |
| If not done yet, provide extra information on the course (daily schedule, teachers) | Coord. |
| 6 weeks | Deadline use of Wildcards | CM |
| 6 – 4 weeks | Check the number of participants and decide whether the course will go ahead and inform participants | Coord./CM |
| 10 days | Close online registration | CM |
| Inform coordinator about list of registrations incl. dietary requirements | CM |
| Remind coordinator of reimbursement: terms and conditions | CM |
| Send draft certificates to coordinator – provide signature? | Coord./CM |
| Send BioSB slide to coordinator – Call for survey! | CM |
| Last two course days | Send survey to participants | CM |
| Teachers call for participation in survey | Coord. |
| Inform CM manager on participation in final assignment | Coord. |
| 1 week after course | Send reminder of the survey | CM |
| Set a date for an evaluation meeting between coordinator and BioSB Educom representative + CM | Coord./CM |
| Send cerificates to students (no assignment). Guideline: 1.5 ECTS for a full 5-day course (without assignment; for courses with an assignment, see below). | CM |
| 2-3 weeks after course | Provide wildcards to coordinator(s) | CM |
| Provide evaluation report | CM |
| BioSB evaluation meeting | Coord./CM |
| Send reimbursement form to CM and when signed and approved by CM to BioSB / Health-RI | Coord. |
| Update CM on students that perform the assignment | Coord. |
| 4 – x weeks after course | Send certificates for students that successfully completed the assignment. Guideline: 3 ECTS for a full 5-day course + assignment. | CM |
